Digital Council Meetings information system for self-governing authorities
The Digital Council Meetings application is a web-based application for self-governing regions ensuring efficient document management in one central location. It has been developed for the needs of the Košice Self-Governing Region’s office and council and has been the first of its kind to be deployed in Slovakia.
This application has evolved over the time and currently uses the latest technologies with regard to speed, accessibility and safety.
The application has been granted many renowned awards, among others:
- Microsoft Industry Awards – the best solution for self-governing authorities
- ITAPA Award – Process Improvement – Digital Council Meetings
The responsive design of the application allows its use not only on traditional desktop computers and laptops, but also on mobile devices such as mobile phones or tablets.
Advantages of Digital Council Meetings application for self-governing authorities
The Digital Council Meetings application is designed to manage documents in one central location.
Individual users’ access to these documents during their life cycle is managed according to predefined access rights.
The approval process of submitted materials is fully automated.
All supporting processes related to the preparation of council meetings and the meetings themselves are fully automated and the work of the accessing users is simplified and streamlined.
The application complies with security standards for the use of state administration and self-governing systems.
Basic functionality of Digital Council Meetings application
- Central repository of prepared materials
- Recording of electoral periods and council meetings (deadline, venue)
- Preparation of meeting structured agendas
- Creation and distribution of e-invitations to council meetings
- Supporting the preparation and internal flow of material approval (predefined templates, submitting materials to committees and city councils)
- Making prepared and discussed materials available to council members and citizens
- Supporting committee work (invitations, agenda, committee’s standpoints, minutes)
- Interpellation records
- Archiving meetings and results
- Possibility of integration with voting equipment
- Recording voting results and their statistical overviews
- Recording and evaluation of council member’s attendance
- Automated web publication of materials
- Register of resolutions and generally binding legal decrees and their compliance monitoring
- Virtual office of council members, communication gateway between a council member and electorate